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5 Quick Tips to Boost Productivity

The office actors

When you productivity is based on the cooperation of another person, much is sacrificed in the way of efficiency. Luckily there are some quick tips to help us improve upon the productivity of working relationships. These tips can apply to many relationships, and they need to be implemented because we only have 24 hours a day.

  1. Organize your tasks into lists; use this list to keep track of each of your most important obligations. Most new phones have a calendar function. I find that using the alarm part of the calendar is most helpful. This tool allows me to forget about an obligation until it is relevant.
  2. When a phone call to an associate is necessary, use another list to remind you of all the topics that need to be covered in the call. Simply trying to remember everything is inefficient unless you have an elephant brain. This trick allows you to minimize phone time and phone calls. It also keeps your associate on task longer without breaking their concentration.
  3. Structure your day grouping phone calls with other distracters together while keeping tasks you have to perform separate to avoid breaking your focus. I would start with the phone calls to clear your mind of obligations, which require focus.
  4. Make the most of non-productive obligations. Delegation of tasks, phone calls, tweets, and status updates along with other similar tasks may be necessary for your brand as well as your company, but make sure they are accomplished efficiently. Each one of these examples has their time wasting hazards; it is easy to get sucked into catching up on the phone for a few minutes or monitoring your Twitter or Facebook feed. Accomplish what is necessary and move on to your productive tasks. Many times it is recommended that these tasks are preformed during a certain time and day of the week to minimize the amount you have to worry about them. This method also teaches associates and acquaintances that you are not at their beck and call.
  5. Business relationships are helpful in many situations but they are huge time wasters in other specific situations. Make the most of your productive time periods by disconnecting; don’t look at your email, Twitter, Facebook, or really anything that is updated frequently. Disconnecting is a great way to focus and accomplish tasks in the quickest time possible, freeing you to move on.

Master these quick tips as well as create some of your own to build the most powerful and productive business relationships. Associates and acquaintances are helpful additions to your network, but used improperly hinder your own productivity. Make sure these relationships help more than hinder.

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Two Sides of the Same Coin

How many times are we asked if we believe that we are a leader? Do we have the qualities that are required to lead a group? Do we have the discipline to inspire others? I would counter with what is wrong with being in a support role? The differences are minimal, many support personalities have the ability to be leaders and many leaders need to fulfill the support role from time to time.

The differences between a leader and a supporter are minimal, both require extreme talent to execute their tasks properly, both require sound reasoning and abilities above and beyond the normal requirements. Normally the only difference is the title.

A lot of confusion surrounds the titles of supporter and follower, what are the differences? Both are maintained by and surround a leader but most importantly a supporter contributes to the greatness of the leader. The follower merely consumes the content created by the leader, listens and enacts their advice or life philosophy.

The main difference between the follower and the supporter is the supporter is actually needed by the leader to fulfill his or her goals. The leader has use for a supporter and although a follower is nice, it does not contribute to the success of the group or leader. The support role is often overlooked but without the support character the leader would not be nearly as efficient.

The evolution from supporter to leader is fluid, whereas the absence of an evolution from follower to leader is appreciable. We know that following great leaders does not actually accumulate to anything whereas supporting a leader will allow for a learning opportunity, promoting an evolution.

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What do you want?

man relaxing

Utter these words and be prepared for silence. This question is one of the hardest to answer. How do we know if the path we are currently traveling is the right path for us? Using the words of Machiavelli, how many of our choices are based on the ends instead of the means? I think the best acid test is to question your immediate happiness. If this action or decision doesn’t make you happy, is it worth completing?

Specifically?

Using this job market as a case study, you can almost taste the depression. A while back I read Timothy Ferriss’s 4-Hour Work Week. In it he describes his “mini-retirements,” short month long vacations that allow him to enjoy his dreams. He outlines the costs of one of theses retirements and it is often much less than the expenses experienced state side. He travels through multiple continents on the search for his ultimate passions. Sometimes focusing inward is the only way to figure out what truly makes us happy. For better or worse we work for over 40 years of our lives. Can you imagine the innovation and emotional gain from investing those hours in a company that we own and are truly passionate about? Maybe instead of a constant grind month after month in search of a job, a mini-retirement would allow unemployed workers the ability to find and cultivate their true passions. Using this method we could avoid the high costs of our premium living, enjoy a unique culture and learn from another group of people while doing some valuable soul searching.

The Viewpoint

My opinions are shaped by the consistent creation of new and more exciting ideas, most of which I want to start right now. Although there is a general plan for execution none of them involve a boss, all of them are unique and each are possible at the right point in life. This entrepreneurial ADD involves a lot of time and energy but it embodies a certain freedom enjoyed by a relatively small population. With unemployment reaching all time highs, why not take advantage of the government welfare and create a company that you enjoy sweating for? There is nothing to lose currently; I would argue those without jobs are the ones who are truly free. A salary traps employees, and in the same way a wild stallion is broken, we are conditioned to live for that deposit that occurs every two weeks. It is almost frightening to walk away from, a world of uncertainty and imagined pain awaits those that turn away from their corporate check.

Newly freed graduates and employees should embrace this new opportunity for happiness. Use your first few months of unemployment for the creation of a venture that you will love and appreciate for the rest of your life.

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The End or the Journey?

Picture of a path

Undoubtedly we all experience a multitude of situations, adventures, and people. Consequently we often take these chance happenings for granted; we become jaded, depressed or worse, apathetic. We lose sight of the truly important, should we forgo a night out to get an early start in the morning? Sure we all have to work, but is that work worth the missed opportunities with friends, families or adventure? We have all heard the term carpe diem but few truly embrace the meaning,

The People

We are all presented with countless opportunities to meet and learn about new people. These situations are not always welcomed with open arms. Often we are so involved with our own clicks that we refuse to believe that a new group is worth knowing. We often antagonize each other and create hostile environments. We should embrace a moment of introduction and get to know each other, in order to be able to build relationships and a fruitful network. Each person we come across represents an entirely different take on our reality, we can learn and enrich our lives, and after all we are social creatures.

The Adventures

Should we turn down the prospect of exciting invitations due to the fact we’re focused on the end of our journey? How many times have we said we are too busy to go out, to be spontaneous? I find that some of the most important people in my social circle are the ones who instigate spontaneity, the wild child who always has a crazy plan.

The Memories

We live in an age of unprecedented documentation, everything is recorded, and nothing is forgotten. Every picture is tagged, each feeling cataloged, and each location is recorded. Why not make the most detailed and interesting story possible. Many times we are forced to pass on a potentially life enriching adventure or introduction. Find creative ways to make time for the most memorable parts of our lives. We won’t remember the 250th report we wrote for our companies but we will remember that great weekend with our friends.

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Open Your Eyes, Open Your Mind

Open mindedness is a characteristic many believe they have but few possess. The ability to hear and understand new information and interpret it at face value is a sought after trait. It is hard for people to learn after years of similar thought patterns. We become very predictable after only a little while and if you are not conditioned to think openly then you will continue to be closed-minded.

Considering other posts I’ve made before, the key to this and many sought after conscious traits is the monitoring of your internal monologue, or the dialog you have with yourself. Some quick tips for a lazy Sunday:

  • When you are presented with a new idea or new information, don’t pass judgment right away.
  • Consider each side of the argument or all pieces of the new theory.
  • Keep your previous beliefs or theories from clouding your judgment.
  • If you know something controversial is coming, clear your mind before you hear it.
  • Push initial negative thoughts away.
  • Put yourself in the shoes of the other view point.

An open mind is one that is ready to improve and grow. We only grow from new ideas or opposing viewpoints, they cause us to think in a manner that uses our higher brain functions as well as tests our abilities to aggregate and make connections. Personal growth and evolution should be a primary goal for everyone and an open mind is of utmost importance.

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It’s Out of My Hands

Stress is at the epicenter of many of our biggest productivity robbing pillars. We base our productivity on factors including mood, energy, and health. If any of these are out of balance we experience a decrease in our productivity. Remember a time of unusually productive circumstances, I would bet that none of them entailed a bad mood, low energy, and poor health.

Realizing the scope of our reach is one element of understanding our limits. By exploring the boundaries set by our reality we can then enter level of control over ourselves.

Mood

Our mood is not always dictated by the events, which populate our lives. We are always in control of our mood; moments exist when we realize that we are over reacting to a situation. These moments always occur, it is a matter of whether we take advantage of them or not. Events that have already taken place represent my favorite example. Here we have something, which has already taken its course, and it is within our power to control how we react to it.

Energy

Energy is not only dictated by our nutrition, but other factors such as sleep and exercise. This one happens to be the easiest to control, each part is directly within our control we just need to realize and prioritize them into our schedule.

Health

Health is not as simple as the others but is the aggregate of the other pieces: stress, mood, and energy, all of the systems working in balance to create a productive environment. Realizing the limitations of our control can help us define what is truly worth our attention. It is not the event that already occurred; it is not the missed exercise session. It is the mood we let overtake us when the event happens or the next opportunity to exercise or catch up on sleep. Remember that worrying or stressing about a situation out of your control is fruitless.

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Detox

Consistency is boring right? Sometimes the benefits outweigh the costs, the activity in question concerns the free time that we can always find. Which activity relieves the most stress? Is it running, maybe you like yoga or kickboxing. Whatever your stress reliever make it a part of each day. Even when you think you don’t have time, find a place for it in your schedule.

This activity is one of the most important things grounding your mood, energy, and stress. The exercises, which put the body through eustress, are vital to the healthy functioning of our body. This might be the one thing that keeps you sane. Strength training is my favorite form of eustress; it forces you to focus on what is important in that moment, not killing yourself with each lift.

Often we find ourselves stressing over the workload we have to accomplish for the day. Exercise is often forgone to keep working when in reality it may improve our productivity. Because we clear our mind, increase our heart rate and release endorphins our bodies respond positively with more energy, focus and less stress. Combining these factors creates the perfect storm of productivity.

We should all strive to consistently make the choice that will enhance our performance. “Detoxing” our bodies through some form or exercise will allow our minds to refocus, relax and rejuvenate. Consistency is crucial; consider very imbalanced times in your life. These times represent the most stressed and unhealthy periods we face. Mentally and physically we are drained and unhappy. By casting this daily anchor we provide a firm handhold for unfailing health and productivity.

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It’s the Little Things

Everything grand in life is an aggregation of something seemingly insignificant. Everything is a piece of a larger whole that makes up our reality. Although we don’t always see the connections some are easier to appreciate and apply than others.

Look at something as fundamental as our health. We are built of many systems controlled by our brain to facilitate our life. Each system could be further broken down, but that would take forever. Focusing on our general health, we could assume it is the aggregation of many factors such as sleep, nutrition, and exercise. If we wanted a very precise model we could consider things like stress or mood.

Consider the aggregate, one whole day. All of the behaviors, and subtle actions we make. Each time we choose a Coke over water, or another TV show instead of sleeping. One of the questions I hear most often concerns exercise advice, more specifically what can be done to combat gaining weight. I tell people one of the simplest steps is just switching to water. Consider that if you had just 3 Cokes a week, which is much less than average intake, you would be consuming 420 calories.

Without considering your normal metabolic rate this would take you about 45 minutes on a treadmill at 6 mph. 45 minutes is a formidable amount of time on a treadmill, barring your exercise habits, this switch to water would significantly help your body maintain a healthy weight and you’re not even going to the gym! I’m not picking on Coke because I think they are evil, it is actually my favorite carbonated beverage and happens to be one of the largest drink manufacturers. Sorry Coke.

From a business standpoint, we could apply this rule of aggregates to our productivity. All that time on Facebook and Twitter adds up. Although they are very powerful tools they also happen to be very distracting. Consider all the extra time spent on these tools, it may be helping, but used irresponsibly that time and effort could be applied to result producing activities.

Add up the minutes and it could change your life!

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The ABCs of Critical Thinking part three


We’ve already considered the A and B of the “ABCs.” These included the affective or emotional base and the behavioral or action based response. Now we’ll move on to the “C,” or the Cognitive component of critical thinking.

This piece considers the realization of the conscious actions our minds make when thinking at an elevated level. More precisely it is our ability to think about our thinking. Confusing I know, in an attempt to explain it would be our ability to grasp a certain topic or learn a specific skill and our subsequent analysis of our learning process.

This analysis would lead to an understanding of our own ability to think independently, or define problems accurately. This is the study of our own thinking skills, our ability to take data, analyze it make a decision then learn from the  process we took to make that decision. There are four basic ways to implement this method, briefly described:

1.      Inductive Thinking – Using what we’ve learned by applying the specific to the general or expanding the knowledge we posses to larger topics

2.      Deductive Thinking – Using what we’ve learned by applying the general to the specific or taking the knowledge of a large topic and applying it to a specific sub topic

3.      Dialogical Thinking – Verbally exchanging opinions to understand the problem

4.      Dialectical Thinking – This is the type of thinking that uses opposing viewpoints to better understand the strengths and weaknesses of opposing options

Using these four methods we will better understand complex decisions, which will allow us to make choices that will benefit us in the most positive way. These methods build the base for our higher brain activity. Once we have this raw data a few steps still remain. We need to take each piece and synthesize it into rational action. This assumes that we have the maturity to stave off mass generalization as well as the ability to employ metacognition, or as I described before, the ability to think about our thinking.

Use the ABCs to your advantage and make decisions that will positively impact your future.

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The ABCs of Critical Thinking part deux

As the title describes this is part two of a mini-series concerning critical thinking. The first piece of the 3-component theory involves the emotional base or the affective component. This is the piece which provides the second deterrent to critical thinking. After affective we have behavioral.

The behavioral component considers the possible route of actions, which must be considered to create a sound decision based on critical thinking. This step assumes that you have delayed your judgment until there is sufficient evidence to establish a reliable decision.

When considering some actions to take most of them are based on evidence gathering, the first being the use of experimental data. Immediately, we are not expected to construct a sound experiment but based on research we conduct we can usually find the most correct answer or the best possible decision. This research also encompasses the ability to discern fact from opinion, which rationally makes sense in terms of decision-making.

On the other side of the coin we have the conscious and subconscious reactions we have to new or refuting information. The ability to monitor and possibly quell these reactions is crucial to decision-making. Some of the activity that we need to promote before passing judgment is often over looked.

The ability to listen actively to refuting arguments goes hand in hand with the encouragement of critical dialog. Consider our daily conversations, how many are devoted to the search of right or wrong. How many revolve around “small talk.” When conversing consider employing some tactics which engage the other party in a critical dialog, you’ll be a more interesting conversationalist for it.

Post decision, we should require that we modify our beliefs constantly to remain up to date as well as make decisions based on the most recent findings. Based on the first 2 components of the theory we have learned that there are many moving parts to critical thinking. It’s not as easy as some people make it look.

In case you missed the first part, click here.

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